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• Create Date April 19, 2023
• Last Updated November 4, 2024

Assistant Property Manager / Office Manager

Summary:

Pacific Southwest Mortgage is seeking an experienced commercial real estate property management professional to oversee the office, assist with oversight of property operations, tenant relations, construction administration and support of property accounting.

The position requires working onsite during regular business hours in the management office of our Hillcrest property with occasional travel to our Kearny Mesa location.

Responsibilities:

• Manage day-to-day office operations, including ordering supplies and overseeing employee relations events
• Create environment to foster superior tenant relations and contract employee relations
• Assist in preparing project budgets, provide support with tenant / property accounting, and manage payable and receivable accounting records in conjunction with Accountant and Senior Property Manager
• Assist with insurance compliance for all tenants and vendors
• Assist in the collection of rent & other payments from tenants
• Assist with property & equipment inspection and monitoring
• Assist Senior Property Manager with enforcement of policies set by Owner
• Maintain updated property files – electronic and paper
• Track payments and status of completion for capital or tenant improvement projects
• Track lien releases to assure compliance for construction payments

 Qualifications:

• 5+ years of experience in the field of commercial property management
• 4-year college degree, in Business or Accounting - graduate work a plus
• Excellent communication, customer service, and letter writing skills
• Ability to prioritize workflow, make decisions, manage time, and meet deadlines, including completing projects on time and on budget
• Experience in property accounting and construction management
• Extremely organized, able to multi-task, and work independently as well as part of a team
• Advanced typing, computer software skills
• Notary Public a Plus.

Skills/Software:

• Must have Expertise in Microsoft Excel, Word, Outlook, Power Point, Adobe Acrobat, Zoom, Microsoft Teams & Yardi Voyager.
• Other real estate related software and systems knowledge a plus

PSRS is an Equal Opportunity Employer and offers a competitive salary and benefits package. Compensation for this role has a target range of $65,000 to $80,000 annually (with discretionary incentive bonus opportunities).